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Shared Services Directory
Shared Services supports the end-to-end delivery and integration of services in collaboration with centres of expertise, including distribution, finance, human resources and information technology.
Need Support?
We encourage you to explore the options listed below as your question may be answered within the linked resources. To get support, submit a form or if you’re not sure where to direct your questions, contact us and an advisor will guide you in the right direction.
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Subscribe »Human Resources
- Staff Service Centre
- HR partner network
- HR core services guide
- Employment agreements
- Onboarding new employees
- Employee offboarding
- Management resource library (managers/supervisors - enrol here)
- Payroll information and support
- Salary and increments
- Pay schedules and deadlines
- Overtime
- Mobile phone allowances
- Vacation entitlements
- Direct deposit
- Statutory deductions and rates
- Tax information
- Total compensation calculator
- Time entry
- Compensation disclosure
- Off-cycle payments
- One-time payments
- Guidelines on payment to individuals
- Lost cheque
- Employee and Family Assistance Program (EFAP)
- Enrol in/register for benefits
- Benefits overview by staff group
- Health and dental coverage
- Submitting and managing claims
- Life and other insurance
- Additional insurance
- Life events
- Beneficiary management
- Health spending account
- Personal spending account
- Travel medical coverage
- Child care expenses and reimbursement
- Professional development funding
- Peoplesoft Training
- eForms
- System Training (eForm, APS, etc)
- HR Data or Report Request - Contact the Staff Service Centre
Finance + Procurement
- Invoice (purchase order)
- Invoices (direct pay)
- Payment requests - donation, grants, royalties
- Invoices (preferred supplier agreement)
- Submit an invoice and SupplyNet
- Payment procedure
- Non-employee reimbursements
- Honoraria for visiting speakers/lecturer, Indigenous
- Corporate purchasing cards (P-card)
- Travel expense claims
- Travel processes and expense procedure
- Non-travel expense claims
- Expense reimbursement procedure
- Professional Expense Reimbursement (PER)
- Corrections (Accounts Payable Journal Vouchers)
- General Ledger Journal Entries (GLJE)
- Payments to individuals
- Lost cheques
Contact the Staff Service Centre for support with this category.
- Petty cash
- Receipts and deposits
- Cash management (deposits, orders and floats)
- Approvals, custodians and other roles
- Off-campus activity and travel requirements
- Travel and expenses (travel expense claims, student travel, non-travel expense claims, extended travel and compliance)
- Hospitality and event expenses
- Travel advances
- International travel
Distribution + Equipment
- Equipment and furnishing assets
- Registering an asset
- Reprinting asset tags
- Getting information on an asset
- Transferring an asset within/outside the university
- Retiring or disposing of assets and equipment
- Off-campus equipment authorization
- Selling university assets to third parties
- Equipment loans to/from the U of A
- Closing down an office/research lab/centre or institute
- Equipment gift in kind to the U of A