Update my name in campus records

Students who have legally changed their name may request an update to their university records by submitting the Student Legal Name Change form. The completed and signed form must be accompanied by approved legal documentation and submitted either online or in person at the appropriate office based on the individual’s student classification. Requests can be processed through the Student Service Centre or the Faculty of Graduate and Postdoctoral Studies. All updates ensure university records reflect the student’s current legal name. Your primary-affirmed name reflects the name you choose to identify yourself, and may be different from your legal name. Primary-affirmed name is inclusive of your first, middle and last name. Primary-affirmed names can be updated online via Bear Tracks. You may wish to provide the university with a preferred first or middle name. Preferred names can be updated online via Bear Tracks.

Service Offerings

Updating Legal Name:

• Update legal name on University of Alberta student and alumni records

• Update gender information on student records

• Submit requests online, by mail, or in person

Updating Primary-Affirmed or Preferred Name:

• Access Bear Tracks online

• Navigate to Personal Information > Names

• Bear Tracks should reflect the changes immediately once saved

How to Access

Updating Legal name:
1. Complete and sign the Student Legal Name Change PDF form.
2. Submit the required original documentation or certified true copies online via the Student Service Portal, or in person at the appropriate office.
Updating Primary-affirmed or Preferred name:
1. Login to Bear Tracks and Personal Information menu to update Primary-affirmed name (full chosen name) or Preferred first or middle name.

Location
Hours of Operation

What to Expect

Students and alumni can expect secure, confidential, and accurate processing of legal name and gender updates. Services are available online and in person during business hours, with clear guidance, reliable handling, and respectful support throughout the process.

Cost

No charge for service

Special Conditions

  • Legal name changes require approved documentation
  • Certified true copies are required for mail or online submissions
  • Faxed copies are not accepted
  • Gender updates may be requested with or without a legal name change

Contact

Online: Student Service Portal (submit via general inquiries)
In person, phone, and live chat: Student Service Centre

Audience: Undergraduate students, Graduate students

Home Campus: All

Delivery format: In-Person: North Campus, In-Person: Augustana Campus, In-Person: Campus Saint-Jean, Email/Ticket/Form

Access: Drop-In/Walk-In, Access anytime

Service Provider: Faculty services offices

Language: English, French